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Waynet Board Meeting
January 11, 2000
Draft Copy: Unapproved
Members Present: Pam
Frantz, Misty Dees Hollis, Jane Holman, Ross Josephson, Thomas G. Kirk,
Jr., Ron Lind, Renee Oldham, Steve Reynolds, Rodger Smith, and John
Meeting Called to Order: John Weber
called the meeting to order at 12:00 p.m., January 11, 2000.
There was one correction to the minutes of the December
14th meeting. Under Old Business, first paragraph, Jane suggested
changing the word "problem" to "challenge". Misty
Dees Hollis made a motion to approve the minutes as amended and Tom Kirk
seconded the motion. All were in favor; motion passed.
Renee Oldham asked Jane if it might be wise for
WayNet to have a booth at the Lion's Club home show. WayNet should be
given a not-for-profit rate and coverage is only necessary in the
evening. Jane will investigate this endeavor.
Jane presented the Executive
Director's Report, with the following major items reported:
New Basic Members:
- Goss, Doug, Realtor ®
- Bailey, Bob, Realtor®
Existing Basic Members Invoiced:
Existing Sponsoring Members Invoiced:
- Tom Raper, Inc. - Jane spoke with David
Bane. He said he would check with the Advertising Manager (in
Florida). If we do not receive a check by the end of January, we
will remove them.
- WQLK/WHON - We should receive a check at the
end of this week per Dave Strycker.
- Created ad for the Chamber's Community
Profile insert. v
- Worked with the Pal-Item on a weekly ad run
(1" x 1" column, twice a week) and a business card ad for
the Chamber's insert in January.
- Ran a "Thank you" type ad on 101.3
and WKBV on Christmas Eve/Christmas. v Set up ad for 101.3/WKBV for
January and February (twice a day, twice a week).
- Running "WEATHER mentions" once a
week, 6 times a day on KICKS96.
- Reviewed article written by John Weber for
inclusion in the Chamber's upcoming Pal-Item insert in January. It
was suggested that WayNet run an article periodically in the
Pal-Item regarding technological issues.
Log Analysis for December, 4th Quarter, and
- Ran weekly and posted on the "Members
Only" page. Weekly averages for the past four weeks are 2,868
visitors and 7,954 hits, a small increase in usage from the past
reported month, encouraging as two weeks of that were busy holiday
times. December figures reflect a 206% increase over the same time
- Fourth quarter figures rose 32% from third
quarter '99 figures, reflecting a positive response to our
redesigned web site. Jane expects another jump as January descends
upon us, although not as measurable as last year's percentage
because of a greater depth of penetration over last year.
- 1999 yearly figures show an outstanding
100,426 users requesting 310,586 pages. A true comparison is
difficult because the logging software was not purchased until
mid-February '99, but a rough estimate is that we nearly tripled our
visitors/hits from the previous year.
Achievements for December/January
- Ran invoices and followed up on late
- Researched software, downloaded and installed
necessary updates to be Y2K compliant.
- Purchased, installed, and debugged and
updated version of WebTrends, our logging software. (a $50 savings
by doing prior to the first of the year.)
- Created new "suggestion box" form
feature to encourage feedback from visitors.
- Ran weekly, monthly, quarterly, and yearly
log analysis. Yearly log was run on Pentium III, 500 MHz system and
took more than 12 hours. Steve Reynolds stated that he would see
about getting a PC for WayNet.
- Changed the "featured link" and
welcome message regularly.
- Researched way to archive current discussion
list, due to other concerns, switched to researching new discussion
software. Jane has investigated the Discuss Pro software which might
alleviate some of the problems with derogatory remarks being posted
on the web site. There were questions among board members regarding
legal issues and whether the disclaimer which is posted would be
enough to protect WayNet. Steve Reynolds suggested checking to see
how other web sites deal with this issue. Ross Josephson made a
motion to buy the Discuss Pro software and Ron Lind seconded the
motion. All board members were in favor of buying the software.
Motion carried. In the meantime, Jane will check with other
organizations to see how they deal with this situation.
- Took pictures around the community to keep
the photos fresh.
- Followed up on web site outage over the
Christmas holiday by staying in touch daily with INFOCOM regarding
On-going Projects for the Coming Month
- Work on IRS designation with committee.
- Continue to look at alternative funding
sources. The Grant Committee is still awaiting news on the
- Further investigate streaming video needs and
partnership possibilities. Steve Reynolds stated that the initiative
in Bloomington is to develop a streaming video for the IU web site.
He suggested getting WCTV involved in the process. We will have a
representative on that task group which should help WayNet by
- Continue to update older pages to reflect the
newer design/font/sidebars of updated design.
- Make sales calls v Prepare letter for
distribution to restaurants and motels touting benefits of our
Commerce package. Renee Oldham suggested the possibility of using
coupons for restaurants or retail businesses.
- There was a lengthy discussion regarding the
cost for new and renewed memberships. It was decided that the cost
for membership would be $400 regardless of whether it was a new or
renewed membership. This cost will include one hour of maintenance
to the web site per year.
Web Page Ideas
- More recreation pages v Work with Jim Waecher
at the museum to create pages on Richmond manufactured automobiles,
local Tiffany windows and the history of the Railroad in Wayne
- An FAQ for the city and county, i.e. where do
I purchase a dog license? etc.
- Review hyperlinks and make corrections as
- Continue to promote participation in our
- Keep the "featured link" fresh,
aiming for a change every two days, minimum.
It was decided that the next two meetings would
be extended by one hour to review the mission, vision and direction of
WayNet. The first meeting will include questions and brainstorming; the
second to iron out key points. Ross, Renee and John will meet prior to
these meetings to set up an agenda. The next two meetings (February 8
and March 14) will begin at 11:00 a.m. and end at 1:00 p.m.
The meeting was adjourned.
Tricia Shrider for Steve Reynolds, Secretary