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Waynet Executive Board Meeting
March 16, 2006

Present:

  • Misty Hollis, President (Wayne County Visioning)
  • Gary Arndts, Vice-President/Treasurer (Marketing & Creative Services)
  • Jim Buckler, Secretary (WorkOne)
  • Jane Holman, Executive Director, Ex Officio, (WayNet.org)
  • Dudley Fetzer (First Richmond)
  • Jodi Johnson (Western Wayne Schools)
  • Valerie Biggs (Richmond Community Schools)

Call to Order
President Misty Hollis called the meeting to order at 12:06 PM in the auditorium at Richmond Power & Light. There was a quorum.

Minutes for the January meeting were reviewed. Dudley Fetzer made the motion to approve; Gary Arndts seconded the motion. January minutes were approved.

Old Business
There were no fee waivers presented.

The financial balance sheet for January and February 2006 was reviewed. The balance at the end of February was $10,480.51. Balance was lower than typical at the end of February due to purchase of computer and monitor in January and income for February is typically lower than January. There was discussion about the benefit of billing all members at the same time and pro-rating for partial years versus billing on the member’s anniversary date of joining. Consensus was to continue with the same billing method, currently on the anniversary date. Jodi Johnson made the motion to approve the financial report; Jim Buckler seconded. The financial statement through February 2006 was approved.

Status of WayNet changing from a 501 (c)-4 to (c)-3 was again discussed. Three requests for proposal were sent to accounting firms (It was discovered that accounting firms generally do this rather than attorneys.) One proposal was received. This was from Gillam & Zetzl, Inc. Their proposal was $2000 after April 15th when tax season ended. Their estimate stated it would take approximately 6 months after submission of documents for IRS to respond. Misty, Jane and Robin will meet with Gillam & Zetzl, Inc. to pose some questions from the board. These inquiries relate to; their success with other 501 (c)-3 applications, needed revisions of by-laws, membership model and chances of success. Dudley Fetzer moved to give them the authority to proceed with the application and process with Gillam & Zetzl, Inc. if the questions were answered to their satisfaction. Valerie Biggs seconded. The motion was approved.


New Business
Summersault has created a beta version of a Community Calendar program. They are proposing to offer it to WayNet at no cost to replace the current calendar. It has some major benefits including appearance and functionality. Some features are functional such as emailing entries on the calendars; others are not completely operational. It should not be used by the general public at this time; board members and other interested organizations are encouraged to play with it to find bugs and make recommendations. There is a concern about having the security of a back up for the calendar if for some unforeseen circumstance Summersault would not be able to support it in the future. With this caveat, Jodi Johnson moved to give Jane the authority to go forward and accept the proposal to use the Summersault Calendar program. Dudley Fetzer seconded and the motion carried.

Gary Arndts posed the question of acceptability of multiple domain links for Business members. Earlham (Wellness Center and others) and other sponsorship level sites have had multiple links within WayNet all along. Dudley Fetzer made the motion to allow multiple links for business level or higher membership. Jodi Johnson seconded the motion. The motion passed.

Misty Hollis updated the board on the Executive committee meeting that took place prior to today’s board meeting. The Executive Committee approved the proposal to have the Chamber’s calendar feed information into WayNet’s calendar as a “child” calendar. The one time set-up fee would be $100. This proposal and pricing structure would then be used for future organizations requesting this service. The Summersault Calendar would be able to provide the same service. A second item regarded the offer of KICKS 96 going to the $1000 level membership if they could pay quarterly rather than annually as WayNet’s policy currently states for that level of membership. The Executive Committee recommended to the board to allow quarterly payments for any level if requested. Gary Arndts moved to accept the recommendation, Dudley Fetzer seconded and the recommendation was approved.

Gary Arndts presented the report from the Marketing Committee, which met twice since the last meeting. Jane distributed packets to be used by board members to use for marketing WayNet when opportunities are available. Samples of postcard style flyers were developed for handouts and available for picking up at business and public locations. The WayNet newsletter (average distribution of 500, plus all forwarded via email) has been re-designed to look like WayNet’s web site (html format). Advertising opportunities will be available on the left column. A fee structure needs to be established for this; it was tabled for the next meeting. The next Marketing Committee meeting is scheduled for April 10th at 9:30 at West End downtown location.

The Elk’s Club, currently a 501 (c)-8 organization, was unable to qualify for non-profit membership because of their tax status. They offered to go to a Business level of $300 if WayNet could track for them the number of “click throughs” from WayNet to their site. There was concern that if many members wanted this data there may be a workload issue for Jane to acquire these statistics. It was also stated that their web hosting service could probably already provide that information. There was no movement on this request and they will remain at the Basic level for now.

Executive Director’s Report

As there was little time to review the Executive Director’s report, it was suggested that the board could read it on line. Jane mentioned the big improvement was the purchase of a new computer and monitor which has made her job a lot easier with fewer crashes and improved performance. Web analysis continues to show higher usage levels.

Adjournment

As there was no further business the meeting adjourned at 1:18 PM. The next regular board meeting will be May 18th, 2006 at noon, Richmond Power & Light.

Respectfully submitted,

Jim Buckler
Secretary

 


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