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Executive Board Meeting
May 18, 2006
- Misty Hollis, President (Wayne County Visioning)
- Jim Buckler, Secretary (WorkOne)
- Jane Holman, Executive Director, Ex Officio, (WayNet.org)
- Randy Baker (Richmond Power & Light)
- Dudley Fetzer (First Richmond)
- Robin Henry (West End Bank)
- Jodi Johnson (Western Wayne Schools)
- Bill Pendley (Potter’s Wheel Bed & Breakfast)
- Valerie Biggs (Richmond Community Schools)
Call to Order
President Misty Hollis called the meeting to order at 12:03 PM in the
large conference room at Richmond Power & Light. There was a quorum.
Minutes for the March meeting were reviewed.
Jodi Johnson made the motion to approve; Dudley Fetzer seconded the
motion. March minutes were approved.
A fee waiver was presented for SPUR, a non-profit organization
dedicated to expanding walking/biking trails in Richmond. Robin Henry
made the motion to approve; Bill Pendley seconded the motion. The motion
to waive the fee was approved.
The financial balance
sheet for January through April was reviewed. The balance at the end
of April was $10,300.13. Balance was improved in April compared to March
with the receipt of Sponsor and Business level member payments. Robin
Henry made the motion to approve the financial report; Jodi Johnson
seconded. The financial statement through April 2006 was approved.
Status of WayNet changing from a 501 (c)(4) to (c)(3) was again
discussed. Form 1023 Information Request contains 23 items of
information needed in preparation for the filing of the status change.
Jane, with the help of Robin, will gather this information. Two other
documents related to the conversion were reviewed. A “Gift-in-Kind
Donation Approval Application Acceptance Policy/Form” was reviewed. Jodi
Johnson moved to approve the document as presented; Dudley Fetzer
seconded. The motion was approved. The second document was a “Conflict
of Interest Disclosure” document for board members. Bill Pendley moved
to approve this document; Randy Baker seconded. The motion was approved.
Board members were instructed to either complete the “Conflict
of Interest” form today or bring it back to the next meeting. A
tentative special meeting will need to be scheduled for June to revise
by-laws. If filing for status occurs after July 1st the fee increases
from $500 to $900 which is a substantial difference.
There has been no further work completed on the Community Calendaring
Project through Summersault. Jane has worked with Hayes Arboretum to
develop their calendar which automatically mergers with WayNet’s
calendar, similar to the Chamber calendar.
A policy clarification was requested regarding linking to blogs and
non-official groups similar to Richmond Open Source Community without
paying for membership. The general feeling of the board was negative to
allowing linking to these types of web sites without membership for that
specific web site. It was recommended to do more research regarding
membership level and guidelines especially in regard to ramifications of
converting to 501 (c)(3).
Robin Henry presented the report from the Marketing Committee. Gary
Arndts and the marketing Committee developed a marketing plan including
letters and postcards to be mailed to prospective Wayne County
businesses that have web sites but are not currently a member. Jane
developed a spreadsheet listing 300 potential businesses. She also
ranked them indicating the top 60 with a rank of 1, 2 or 3 as the most
likely candidates. A marketing letter with two postcards will be mailed
to all 300. Robin Henry did a short training for board members to help
them with a process and script to help when calling selected prospects
from the top 60. Each board member will be asked to follow-up after the
initial letter with a personal call for 5-6 businesses from this list.
About two weeks after the phone call another WayNet postcard would be
mailed with a personal handwritten note.
Executive Director’s Report
Jane reviewed the Executive
Director’s report. Kicks96 was added as a Gold Member, Beacon
Chiropractic as a Business Member and G101.3 was removed as a Business
Member. Photo usage rights were sold to EDC of Wayne County and
Convention and Tourism Bureau. Hayes Arboretum paid a set-up fee for
Advertising was done in the Palladium-Item Progress insert in April.
WayNet postcards were distributed at Morrison-Reeves Library and the
Meetings were held with John Zetzel of Gillman & Zetzel to discuss
conversion to 501(c) (3). Dan Diercks was invited to join Flickr Wayne
County group to include his photographs. Activity related to marketing
included attending committee meetings, creating and ordering postcards
and developing a database of local businesses and organizations for
potential membership. Typical computer and website maintenance was also
performed. Log analysis showed a sharp increase in March which was
explained by an anomaly in the Talk of the Town program. April usage
approached normal expectation but was still high. Jane is monitoring
As there was no further business the meeting adjourned at 1:00 PM. A
special board meeting to make changes to the by-laws is tentatively
scheduled for June 15th at noon, Richmond Power & Light. The next
regular board meeting will be July 20th, 2006 at noon, Richmond Power &