Executive Board Meeting
Call to Order
Minutes for the July meeting were reviewed. Misty Hollis made the motion to approve, Dudley Fetzer seconded the motion. July minutes were approved.
The financial balance sheet for 2005 through August to date was reviewed. It was noted the increase of Jane’s salary impacted the August expense due to the retroactive payment to January 2005. The number of current members was discussed. Comment was made that we need to sell more high level memberships. Additional incentive for membership by developing the ability to count “click throughs” as an incentive for membership was again discussed. Randy stated this could be done fairly easily and he will work with Jane to accomplish the necessary programming. Misty Hollis moved to accept the financial report, Gary Arndts seconded; it was approved as presented.
Status of WayNet becoming a 501c-3 corporation was again discussed. There has been no movement with Tom Kemp completing the application process. Misty Hollis will pick up documents Tom has already worked on. Jane will investigate filing for the 501c-3 application herself and see if Morrison-Reeves attorney can be hired to complete the process. Jane will also get quotes for doing the process with other legal entities versus the cost through Morrison-Reeves. Steps in the process will be:
Results will be presented at the November meeting.
Electronic voting via email was tabled at the July 2005 meeting. This had become an issue because of lack of quorums at meetings earlier in the year. Objection to the proposal was due to lack of live dialogue between board members and the ability to change votes after discussion between members. It was the consensus of the board that this was not a desirable option at this time. This proposal failed due to lack of a motion.
Executive Director’s Report
Advertising and marketing initiatives were reported taking place at the Wayne County Fair and the Palladium “Answer Book” insert.
The following topics were discussed under issues and projects. Jane’s monitor began working again. Dudley Fetzer’s offer to acquire a monitor for her to use is not currently needed but may be called upon in the future. WayNet will have a booth at “Taste of Wayne County.” Jane has developed a new Photo page in WayNet with links to photos not only by WayNet but other community sites posting local photos of interest. An issue was discussed regarding a concern that these links would be construed to be under the control of WayNet. It was suggested to place a written disclaimer indicating clicking on these links would take the browser to a site other than WayNet and therefore remind browsers that WayNet was not responsible for content on these links. Jane’s has been exploring a web site called “Flickr” which may offer a more comprehensive method to share photos within the community. She has set up a group on Flickr called “Wayne County Indiana.” Jane has the power to remove any inappropriate photo from this group on the web site. Jane is also in the process of creating a Meeting/Banquet Room page. The intent is to provide a central location for information for availability, cost and size of meeting and banquet rooms in the County. Information will be gathered from current sites such as Wayne County Tourism and Morrison-Reeves Library sites.
Log analysis indicated an increase of 8% in August. There were 21,792 unique visitors for the month. Almost half returned at least once.
Rodger Smith was thanked for his years of service to the WayNet board and organization. Rodger was a founding member. He was asked to comment on WayNet and what his thoughts were on its future. He said WayNet is a valuable tool for classroom use. It is a trusted site (no worry about content) with an enormous amount of information. It has come a long way, evolved and improved greatly over the years. He felt the key to future success was the 501c-3 designation. This would allow a better funding source by allowing the organization to apply for grants.