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Executive Board Meeting
July 21, 2005
- Randy Baker, President (Richmond Power & Light)
- Misty Hollis, Vice-President/Treasurer (Wayne County Visioning)
- Jim Buckler, Secretary (WorkOne)
- Jane Holman, Executive Director, Ex Officio, (WayNet.org)
- Gary Arndts (Marketing & Creative Services)
- Dudley Fetzer (First Richmond)
- Jodi Johnson (Western Wayne Schools)
- Bill Pendley (Potter’s Wheel Bed & Breakfast)
- Bill Felker (Visitor, former board member)
Call to Order
President Randy Baker called the meeting to order at 12:00 PM in
the large conference room at Richmond Power & Light. He noted there
was a quorum.
- Minutes for the January meeting were
reviewed. Misty Hollis made the motion to approve, Dudley Fetzer
seconded the motion. January minutes were approved.
- Minutes from the March meeting were
reviewed. Jodi Johnson made the motion to approve. Bill Pendley
seconded the motion. March minutes were approved.
- Minutes from the May meeting were
reviewed. Jim Buckler made the motion to approve, Bill Pendley
seconded the motion. May minutes were approved.
A fee-waiver for Richmond Academy, Inc. was presented for board
approval. After a brief discussion a motion was made by Misty Hollis
and seconded by Jodi Johnson to approve the fee-waiver. The motion was
The financial balance sheet for 2005 through July to date was
reviewed. There was discussion about the irregularity of income
throughout the year, because of sporadic “chunks” of payments. Jane
stated her monitor was flickering and may need to be replaced. Dudley
Fetzer will check to see if he can find one to donate. It was also
noted that there was $2600 in the budget for equipment. IU East owns
the current PC and would not replace it. Jodi Johnson moved to accept
the budget and Dudley Fetzer seconded. The motion carried.
Jane shared the current members list. Either we need more
businesses or higher level members to increase income. A suggestion
was made to demonstrate how many times per month a prospective
customer is led to a member’s web site as an incentive by counting “clickthroughs”
from WayNet. Randy will look into the possibility of tracking these
numbers. Another suggestion was using the newsletter as an advertising
tool. Provide different levels such as mentions, links or logos on the
newsletter. Also draw more subscribers to the newsletter by offering
some incentive such as coupons. Jane still plans on bringing sponsors
up to the top of the home page as a continued incentive for support.
Contact was made with Tom Kemp regarding the 501c3 status. It was
hoped this could have been completed by the end of May. The
alternative would be to hire an attorney to complete the required
applications. . It was felt this would be too costly for WayNet’s
budget to support. Misty Hollis will attempt to contact Tom again. The
Indiana Community Network Association will be dissolving and there
will be $40,000 of their funds to distribute among the ten remaining
community networks in Indiana. In order to receive this money, WayNet
needs to be classified as a 501c3. Since WayNet’s conversion to 501c3
continues to drag on, there is a possibility Wayne County Foundation
could be approached to receive the money on WayNet’s behalf. Jane will
check with the Foundation to see if this is feasible.
Jane’s salary has remained the same over the past two and a half
years. The cost of living adjustments by the Social Security
Administration for 2003 and 2004 combined to 4.8%. The consensus was
5.0% increase retroactive to January 2005 would be appropriate. Bill
Ponder moved to increase her salary by that amount and Gary Arndts
seconded. The motion was approved.
Amy Spears has resigned creating a board vacancy. A replacement for
this position is being sought. Misty Hollis and Jane met to discuss
filling officer’s positions. Board members whose terms expire in
September are Randy Baker, Jim Buckler, Tom Kemp, Tom Kirk, Bill
Pendley and Rodger Smith. Those members who wish to renew should let
Jane know. Various names were suggested for the committee to review.
The annual meeting was discussed. Tentative date is set for September
27th at 7:00 PM at R P & L. Presentation for the annual meeting could
be given by the Technology Task Force. Volunteers for the annual
meeting committee are Randy, Jane, Dudley and Jim.
Voting by email has been offered as an option because of the number
of meetings without a quorum. Voting by electronic communication
4.12.1 in the by-laws could be
enacted. There was concern about not having face-to-face discussion
about issues. Voting by email was tabled until the next meeting.
Executive Director’s Report
Jane presented the
Executive Director’s report. Members added and removed were
discussed. Richmond Academy and D. McCurdy Construction Co. Inc. are
new members. One of the members removed is United Methodist Church.
There is hope that they may return as a member once their finances
improve. Two advertising projects were discussed, the Richmond
Symphony ad and the Civic Center Jaws movie ad. Gary Arndt worked with
Jane to jazz-up the “Avoid Big Bites” ad for the Jaws movie event.
Jane also mentioned the message light on her phone has died. She is
looking for a replacement option. She is working with Newell Pleger
Shinn, Earlham President’s Assistant, on a parent /student brochure.
The usual time is spent on web site maintenance especially checking
and repairing links. She is currently about half-way through.
Additional images were added to the Artists of Wayne County web site.
The log analysis shows the typical seasonal slow down in June and
July. Jim Buckler moved to accept the executive report and Jodi
Johnson seconded. The report was approved as presented.
As there was no further business the meeting adjourned at 1:12 PM.
The next regular board meeting will be September 15, 2005 at noon,
with lunch at 11:30 at Richmond Power & Light.