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Executive Board Meeting
July 20, 2006
- Misty Hollis, President (Wayne County Visioning)
- Gary Arndts, Vice President/Treasurer (Marketing and Creative
- Jim Buckler, Secretary (WorkOne)
- Jane Holman, Executive Director, Ex Officio, (WayNet.org)
- Randy Baker (Richmond Power & Light)
- Valerie Biggs (Richmond Community Schools)
- Aaron Hill (City of Richmond)
- Jodi Johnson (Western Wayne Schools)
Call to Order
President Misty Hollis called the meeting to order at 12:07 PM in the
large conference room at Richmond Power & Light. A quorum was present.
Minutes from the May meeting were reviewed.
Jodi Johnson moved to approve the May minutes; Randy Baker seconded the
motion. May minutes were approved. Minutes from the
June meeting were reviewed. Valerie Biggs moved to approve the June
minutes; Jim Buckler seconded. June minutes were approved.
No fee waivers were presented.
The financial balance
sheet was reviewed. Income improved for June due to receipt of a
Platinum membership and other new member payments. Printing and
Advertising expenses increased due to printing of the postcards,
letterhead and envelopes and other related expenses because of the
advertising campaign in June. The balance at the end of June was
$12,653.12, $886.38 higher than the balance at the end of May. Jim
Buckler moved to approve the financial report; Jodi Johnson seconded.
The financial report was approved.
Progress on the conversion to 501(c) (3) status was reviewed. The change
in status was not approved by July 1st as was hoped to save the extra
expense for the filing cost of $400. (John Zetzl graciously agreed to
contribute $200 to offset the extra cost of filing.) It was decided that
based on the current Articles of Incorporation, a membership meeting
must be called with a 10 day notice to vote on a change in the Articles
of Incorporation and By-laws. A quorum for that meeting is defined as
number of members at least equal to the number of board of directors. It
was decided to combine the September board meeting and the Annual
meeting and set it for September 21st at noon at R P & L. The election
of officers and installation of new members will take place at that
meeting. Jane will poll board members to determine number of vacancies
for those positions expiring and ask all board members to offer nominees
for vacant positions as well as slate of officers. In order to take
advantage of this opportunity to change the Articles and By-laws, Jane,
Misty and other board members may be asked to review them to make any
other changes that should be proposed at the Annual meeting.
The Marketing Committee report was presented. The marketing campaign
consisted of a round of WayNet postcards being sent to a targeted list
of potential members followed up with a letter reminder, application and
postcard. Also postcards were sent to current members to thank them for
their continued support. So far at least one new member can be
attributed to the mailing and probably several more resulting in an
increase of $1200 in membership income. Board members were asked to
select five businesses from the list Jane provided that would be most
likely prospects for new members to make a follow-up phone call.
Jane presented the Executive
Director’s report. She reported on the increase in membership and
additional income. She detailed marketing and advertising activity
mainly related to the marketing campaign and associated mailings. She
reported on the activity with John Zetzl related to the tax status
conversion and other web site maintenance activity. Log analysis
indicated 2nd quarter of 2006 is up 42% over 2nd quarter 2005. Average
users per month are 56,504.
Misty informed the board of a personnel item involving Jane’s acceptance
of another part time position with Summersault. Jane has been offered
10-15 hours at Summersault as a Sales & Marketing Coordinator. She has
asked the Executive Board to review the offer so as to preclude any
issues with conflict of interest. Chris Hardie also addressed a letter
to the board indicating his intention to offer Jane this position to
avoid any potential conflict. It was the consensus of the board this
arrangement with Summersault presented no issues and Jane could go
forward with the job at Summersault.
As there was no further business the meeting adjourned at 12:58 PM. The
next board meeting will be combined with the annual meeting on September
21st, 2006 at noon, Richmond Power & Light.