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Waynet Executive Board Meeting
September 15, 2005

Present:

  • Randy Baker, President (Richmond Power & Light)
  • Misty Hollis, Vice-President/Treasurer (Wayne County Visioning)
  • Jim Buckler, Secretary (WorkOne)
  • Jane Holman, Executive Director, Ex Officio, (WayNet.org)
  • Gary Arndts (Marketing & Creative Services)
  • Dudley Fetzer (First Richmond)
  • Bill Pendley (Potter’s Wheel Bed & Breakfast)
  • Rodger Smith (Richmond Community Schools)

Call to Order
President Randy Baker called the meeting to order at 12:02 PM in the large conference room at Richmond Power & Light. He noted there was a quorum.

Minutes for the July meeting were reviewed. Misty Hollis made the motion to approve, Dudley Fetzer seconded the motion. July minutes were approved.

Old Business
No fee-waivers were presented.

The financial balance sheet for 2005 through August to date was reviewed. It was noted the increase of Jane’s salary impacted the August expense due to the retroactive payment to January 2005. The number of current members was discussed. Comment was made that we need to sell more high level memberships. Additional incentive for membership by developing the ability to count “click throughs” as an incentive for membership was again discussed. Randy stated this could be done fairly easily and he will work with Jane to accomplish the necessary programming. Misty Hollis moved to accept the financial report, Gary Arndts seconded; it was approved as presented.

Status of WayNet becoming a 501c-3 corporation was again discussed. There has been no movement with Tom Kemp completing the application process. Misty Hollis will pick up documents Tom has already worked on. Jane will investigate filing for the 501c-3 application herself and see if Morrison-Reeves attorney can be hired to complete the process. Jane will also get quotes for doing the process with other legal entities versus the cost through Morrison-Reeves. Steps in the process will be:

  • Set up a new corporation as a 501c-3 entity
  • Transfer funds from WayNet’s current corporation to the new corporation
  • Dissolve WayNet’s old corporation

Results will be presented at the November meeting.

Electronic voting via email was tabled at the July 2005 meeting. This had become an issue because of lack of quorums at meetings earlier in the year. Objection to the proposal was due to lack of live dialogue between board members and the ability to change votes after discussion between members. It was the consensus of the board that this was not a desirable option at this time. This proposal failed due to lack of a motion.

New Business
A board vacancy was created by the resignation of Amy Spears. Robin Henry, Human Resource Director at West End Bank, was nominated to fill this position. Jim Buckler moved to accept Robin Henry to fill this position. Dudley Fetzer seconded. The motion was approved. Nominees to fill end-of-term board vacancies were presented. Valerie Biggs, Staff Development Director, Richmond Community Schools, was nominated to replace Rodger Smith. Aaron Hill, Technology staff, City of Richmond was nominated to replace Tom Kemp. These nominees will be voted on during the annual meeting September 27th. Nominees for the Slate of Officers are Misty Hollis for President, replacing Randy Baker, Jim Buckler continuing as Secretary and the nominee for Vice President has not been contacted for accepting that nomination. The program during the annual meeting will be presented by the Wayne County Technology Task Force. Presenters will be Steve Higginbotham and Misty Hollis. The topic will be related to broad band access in all rural areas. The annual meeting will be held at the RP & L auditorium at 7:00 PM on September 27th.

Executive Director’s Report
Jane presented the Executive Director’s report. Members added and removed were discussed. Richmond Academy, Brett Kettlin: Walk Around Magician and Robin Henry were added as members. Web-Beacon.com was removed.

Advertising and marketing initiatives were reported taking place at the Wayne County Fair and the Palladium “Answer Book” insert.

The following topics were discussed under issues and projects. Jane’s monitor began working again. Dudley Fetzer’s offer to acquire a monitor for her to use is not currently needed but may be called upon in the future. WayNet will have a booth at “Taste of Wayne County.” Jane has developed a new Photo page in WayNet with links to photos not only by WayNet but other community sites posting local photos of interest. An issue was discussed regarding a concern that these links would be construed to be under the control of WayNet. It was suggested to place a written disclaimer indicating clicking on these links would take the browser to a site other than WayNet and therefore remind browsers that WayNet was not responsible for content on these links. Jane’s has been exploring a web site called “Flickr” which may offer a more comprehensive method to share photos within the community. She has set up a group on Flickr called “Wayne County Indiana.” Jane has the power to remove any inappropriate photo from this group on the web site. Jane is also in the process of creating a Meeting/Banquet Room page. The intent is to provide a central location for information for availability, cost and size of meeting and banquet rooms in the County. Information will be gathered from current sites such as Wayne County Tourism and Morrison-Reeves Library sites.

Log analysis indicated an increase of 8% in August. There were 21,792 unique visitors for the month. Almost half returned at least once.

Rodger Smith was thanked for his years of service to the WayNet board and organization. Rodger was a founding member. He was asked to comment on WayNet and what his thoughts were on its future. He said WayNet is a valuable tool for classroom use. It is a trusted site (no worry about content) with an enormous amount of information. It has come a long way, evolved and improved greatly over the years. He felt the key to future success was the 501c-3 designation. This would allow a better funding source by allowing the organization to apply for grants.

Adjournment
As there was no further business the meeting adjourned at 1:05 PM. Annual meeting is September 27th at 7:00 PM at Richmond Power & Light in the auditorium. The next regular board meeting will be November 17th, 2005 at noon, with lunch at 11:30 at Richmond Power & Light.

Respectfully submitted,

Jim Buckler
Secretary


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