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Waynet Executive Board Meeting
November 18, 200
4

Present:

  • Randy Baker, President (Richmond Power & Light)
  • Dudley Fetzer (First Bank Richmond)
  • E. Thomas Kemp (Law Offices of E. Thomas Kemp)
  • Bill Pendley (Potter’s Wheel Bed & Breakfast)
  • Amy Spears (City of Richmond)
  • Jodi Johnson (Western Wayne Schools)
  • Gary Arndts (Marketing & Creative Services)
  • Eric Synnestvedt (Reid Hospital & Health Care Services)
  • Jane Holman, Executive Director, Ex Officio, (WayNet.org)

12:05 p.m.Call to Order – President Randy Baker called the meeting order at 12:05 PM in the large conference room at Richmond Power and Light.

New board members, Gary Arndts, Eric Synnestvedt, and Jodi Johnson were introduced and invited to tell a bit about themselves.

A motion to approve the minutes of September 16, 2004 was made by Amy Spears and was seconded by Dudley Fetzer.  Motion carried.

A motion to approve the minutes of September 28, 2004 with a correction to remove "Community" from "Western Wayne Community Schools" was made by Dudley Fetzer and was seconded by Bill Pendley.  Motion carried.

Old Business
The balance sheet through October of 2004 was reviewed and approved on a motion by E. Thomas Kemp and a second by Dudley Fetzer. It showed an ending balance of $18,251.72 with a $2,500 grant distribution being received from the Artists of Wayne County project.

Jodi Johnson offered praise for the organization being run on a relatively tight budget.  Discussion ensued describing the "service-in-kind" items that Waynet also receives, including office space and Internet access from the City of Richmond, use of a computer and office furniture from Indiana University East and bookkeeping services from Morrisson-Reeves Library.

New Business
Jane gave the Executive Director's report, highlighting progress that has been made on the "Artists of Wayne County" web site, fund distributions for that project, concerns regarding future upgrades for our computer as IU East will not be able to offer an upgrade to our existing system.  Jodi Johnson suggested contacting Kara Monroe at Ivy Tech to see if Ivy Tech could offer similar support to what we have received from IU East in the past.  A motion to accept the report was made by Amy Spears and seconded by E. Thomas Kemp.  Motion carried.

Discussion began on the policy additions and corrections suggested by the Mission/Vision/Programs committee. 

RE: Privacy Policy
Discussion on the sentence "We do not share this information with third parties" under the "Registration heading.  It was felt this sentence should be left in and adhered to as the income stream from sharing names would be unlikely to be sufficient to risk violating the trust of our visitors.

Under "Disclosures Required By Law", E. Thomas Kemp expressed the opinion that this remain as stated as a broader, more general statement would better serve a private not-for-profit organization.

Gary Arndts suggested the heading "No Error Free Performance" be changed to "Performance" for a more positive outlook.

RE: Talk of the Town Policy - no changes.

RE: Linking Policy
A wording change on item #2: from "Web sites that are useful" to "Web sites that are relevant..".  It was stated that the section "Scope of the Collection" was for board and director reference only and was not intended to be placed on the web site.

RE: Calendar Policy - Change to line item #2.  Wording to be changed from "Events must be open to the general public. Exception: WayNet members in good standing may post private events." to "Events must be of interest to the general public."

RE: WayNet Acceptable Use Policy
First paragraph will be changed from:
"
Waynet, Inc., is a not-for-profit corporation dedicated to creating an electronic community for improving educational, governmental, business, and individual opportunities in Wayne County, Indiana. This will be achieved by establishing a local data network which will then allow access to other communities in Indiana and the world via the Internet.
to:
Waynet, Inc.,
is a not-for-profit corporation dedicated to creating an electronic community for improving educational, governmental, business, and individual opportunities in Wayne County, Indiana. This will be achieved by establishing a
locally focused web site which will encourage access to Wayne County, Indiana.

1st set of bullets -
Item #1 - change the wording from "remember the following; they are interacting on a Global network and act appropriately; to "Remember they are interacting on a Global network and act appropriately;"

Item # 3 - remove item 3 as it duplicates item 4. (Avoid disrupting the network host system; and)

2nd Paragraph - remove the word "out" after canceled.

3rd Paragraph - Insert the phrase "Except as otherwise noted," prior to the sentence "Waynet, Inc. does not claim any copyright, trademark, or other interest in information accessed through its system."

4th Paragraph - Delete this paragraph entirely.

Dudley Fetzer motioned that the policies be approved with the noted corrections and additions that were discussed and agreed upon.  The motion was seconded by Jodi Johnson.  Motion carried.

The marketing report was not reviewed due to time constraints.

Adjournment
The meeting adjourned at 1:20 PM. The next regular board meeting will be January 20, 2005 at 12 Noon, with lunch at 11:30 AM at Richmond Power & Light.

Respectfully submitted,

Jane Holman
Executive Director


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