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By-Laws
Article I
Name
Section 1.1. Name.
The name of this corporation shall be Waynet, Inc., hereinafter referred
to as "Corporation."
Article II
Purposes
Section 2.1. Purposes.
The purposes of Waynet, Inc. are:
1. To establish, operate, and maintain the mutually desirable service of
a computer web site, providing information to individuals and
organizations in the area community substantially at cost on a mutual
basis;
2. To promote greater public access to information concerning the
available services, activities, and resources of educational, cultural,
commercial, governmental, religious, business and civic organizations
and institutions through operation of the web site; 3 Exclusively perform charitable, educational, and scientific purposes,
including, for such purposes, the making of distributions to
organizations that qualify as exempt organizations under section
501(c)(3) of the Internal Revenue Code, or the corresponding section of
any future federal tax code.
Article III Members
Section 3.1. Membership Requirements.
Individuals, institutions, agencies, and businesses may become members
of the Corporation by paying the annual fee and maintaining links
between member’s pages and Waynet, Inc.'s web site.
Section 3.2. Types of Memberships.
1. Non-profit Memberships
A Non-profit organization officially recognized as tax-exempt by the
U.S. Federal Government may become a nonprofit member of the
Corporation. Member organizations must designate one voting member to
vote in monthly, special, and annual meetings. Such voting member may
designate an alternate to fully participate in the meetings on their
behalf.
2. Corporate Memberships
A corporation or partnership serving the Wayne County area and not
eligible for nonprofit membership may become a corporate member of the
Corporation. Corporate members must designate one voting member to vote
in monthly, special, and annual meetings. Such voting member may
designate an alternate to fully participate in the meetings on their
behalf.
3. Individual Memberships
An individual person may become a member of the Corporation. Individuals
may vote in monthly, special, and annual meetings.
Section 3.3. Annual Meeting.
An annual meeting shall be held on or about the first week of September
for the purpose of electing directors and for the transaction of such
other business as may come before the meeting. If the day fixed for the
annual meeting shall be a legal holiday in the State of Indiana, such
meeting shall be held on the next succeeding business day.
Section 3.4. Special Meetings.
Special meetings of the members may be called by the president, the
Board of Directors or not less than ten percent (10%) of the members
having voting rights, in the event at least ten percent (10%) of the
members having voting rights sign, date, and deliver to the
Corporation's secretary at least one written demand of the meeting
describing the purpose for which the meeting is to be held. The close of
business on the thirtieth (30th) day before deliver of the demand for a
special meeting to a corporate officer is the record date for the
purpose of determining the requirement of ten percent (10%) of the
members calling such special meeting has been met.
Section 3.5. Place of Meeting.
The Board of Directors may designate any place, either within or without
the State of Indiana, as the place of meeting for any annual meeting or
for any special meeting called by the Board of Directors. If no
designation is made or if a special meeting is otherwise called, the
place of meeting shall be the principal office of the Corporation in the
State of Indiana but if all members shall meet at any time and place,
either within or without the State of Indiana and consent to the holding
of a meeting, such meeting shall be valid without notice, and at such
meeting any corporate action may be taken.
Section 3.6. Notice of Meetings.
A written or printed notice stating the place, day and hour of the
meeting and, in the case of special meeting, the purpose for which the
meeting is called, shall be delivered, mailed or emailed by the
secretary, or by the officer of the person calling the meeting to each
members of record entitled to vote at that meeting, at the address which
appears in the records of the Corporation, at least ten (10) days before
the date of meeting. Notice of any meeting of members may be waived in
writing filed with the secretary or by attendance in person.
Section 3.7. Informal Action by Members.
Any action required by law to be taken at a meeting of the members, or
any action which may be taken at a meeting of members, may be taken
without meeting if a consent in writing, setting forth the action so
taken, shall be signed by all of the members entitled to vote with
respect to the subject matter thereof.
Section 3.8. Quorum.
A group of persons qualified to vote as members at any meeting,
represented in person or by proxy, whose number is equal to the number
of Directors, shall constitute a quorum.
Section 3.9. Proxies.
At any meeting of members, a members entitled to vote may vote by proxy
executed in writing by the members of his duly authorized
attorney-in-fact. No proxy shall be valid after eleven months from the
date of its execution, unless otherwise provided in the proxy.
Section 3.10. Voting List.
The secretary, or assistant secretary of the Corporation, shall keep at
all times, at the principal office of the Corporation, a complete and
accurate list of all members entitled to vote at any meeting of the
members which may be inspected by any members, for any purpose, for any
reasonable time.
Section 3.11. Participation in Meetings by Electronic Communication.
Any or all members may participate in an annual meeting or special
meeting of the members by, or through the use of, any means of
communication by which all members participating may simultaneously
communicate with each other during the meeting. Participation by any
such member by this means shall be deemed to constitute presence in
person at such meeting.
Article IV Board of Directors
Section 4.1. General Powers.
The control and management of the affairs of the Corporation shall be
vested in its Board of Directors. Directors must be members of the
Corporation.
Section 4.2. Numbers and Tenure.
The number of Directors shall be twelve (12). Each Director shall hold
office for a term of two (2) years or until his/her successor shall have
been elected and qualified. Each Director shall be eligible for
re-election. The Board of Directors shall have the right to increase or
decrease within the limits prescribed in the Articles of Incorporation
the number of Directors by a vote of the majority of Directors present
at a properly called meeting of the Board of Directors.
Section 4.3. Election of Directors.
Each director shall be assigned one vote, provided that they are in good
standing.
Section 4.4. Composition.
The Board may reflect the diversity of the community with respect to
race, gender, and age. Nominees should represent the educational
well-being of the community through formal or informal relationships to
elementary, secondary, and post-secondary institutions, public or
private universities and colleges, informal learning institutions
(museums, libraries, etc.), government officials, businesses, and
service providers.
Section 4.5. Nominees.
Prior to the annual meeting, the Board and members may nominate
individuals to serve as Directors of the Corporation. Nominees should be
representative of the following categories: schools, libraries, social
service agencies, not-for-profit agencies, community agencies,
businesses, and government.
Section 4.6. Regular Meetings.
A regular annual meeting of the Board of Directors may be held without
other notice than these By-Laws, immediately after, and at the same
place as, the annual meeting of the members. The Board of Directors may
provide by resolution the time and place, either within or without the
State of Indiana, for the holding of additional regular meetings of the
Board without other notice than such resolution.
Section 4.7. Special Meetings.
Special meetings of the Board of Directors may be called by or at the
request of the president or any two Directors. The person or persons
authorized to call special meetings of the Board may fix any place,
either within or without the State of Indiana, as the place for holding
any special meetings called by them.
Section 4.8. Notice of Special Meetings.
Notice of any special meeting of the Board of Directors shall be given
at least two (2) days previously thereto by written notice delivered
personally, sent by mail or email to each Director at the address shown
by the records of the Corporation. Any Director may waive notice of any
meeting. The attendance of a Director at any meeting shall constitute a
waiver of any notice of such meeting, except where a Director attends a
meeting for the express purpose of objecting to the transaction of any
business because the meeting is not lawfully called or convened. Neither
the business to be transacted at, nor the purpose of, any regular or
special meeting of the Board needs to be specified in the notice, or
waiver of notice of such meeting, unless specifically required by law or
these By-Laws.
Section 4.9. Quorum.
A majority of the entire Board of Directors shall constitute a quorum.
However, when filling vacancies occurring in the Board of Directors, a
majority of the existing Directors shall constitute a quorum.
Section 4.10. Manner of Action.
The act of a majority of the Directors present at a meeting at which a
quorum is present shall be the act of the Board of Directors.
Section 4.11. Informal Action by Directors.
Any action required or permitted to be taken at any meeting of the Board
of Directors or of any committee thereof may be taken without a meeting,
if prior to such action a written consent to such action is signed by
all members of the Board or of such committee as the case may be, and
such written consent is filed with the minutes of proceedings of the
Board or committee.
Section 4.12. Participation in Meetings by Electronic Communication.
Any or all Directors may participate in an annual meeting or special
meeting of the Board of Directors by, or through the use of, any means
of communication by which all Directors participating may simultaneously
communicate with each other during the meeting. Participation by any
such Director by this means shall be deemed to constitute presence in
person at such meeting.
Section 4.13. Power to Make By-Laws.
The Board of Directors shall have the power to make and alter any by-law
or by-laws, including the fixing and altering the number of Directors.
Section 4.14. Power to Elect and Appoint Officers.
The Board of Directors shall select a president, one or more
vice-presidents, a secretary and a treasurer. The Board shall have the
power to appoint such other officers and agents as the Board may deem
necessary for transaction of the business of the Corporation. Any
officer or agent may be removed by the Board of Directors whenever, in
the judgment of the Board, the interests of the Corporation will be
served thereby. The Board shall also have power to fill any vacancy in
any office occurring for any reason whatsoever.
Section 4.15. Delegation of Powers.
For any reason deemed sufficient by the Board of Directors, whether
occasioned by absence or otherwise, the Board may delegate all or any of
the powers and duties of any officer to any other officer or Director,
but no officer or Director shall execute, acknowledge or verify any
instrument in more than one capacity.
Section 4.16. Compensation.
Directors shall not be compensated for their services. At the discretion
of the Board, Directors may be reimbursed for actual expenses incurred
in performing their duties.
Article V Officers
Section 5.1. Officers.
The Board of Directors shall elect or appoint the officers of the
Corporation. The officers of the Corporation shall be a president, one
or more vice-presidents, a secretary, a treasurer and such other
officers as may be deemed desirable by the Board of Directors. Any two
or more offices may be held by the same person, except the offices of
president and secretary.
Section 5.2. Election and Term of Office.
The officers of the Corporation shall be elected from among and by the
Board of Directors at the regular annual meeting of the Board of
Directors. Each officer shall hold office for one (1) year or until his
or her successor shall have been duly elected and shall have qualified,
unless earlier removed by the Board of Directors. All officers and
agents can be removed at any time by the affirmative vote of the
majority of the members of the Board of Directors. Officers shall be
eligible for reelection.
Section 5.3. President.
The president shall be the chief executive officer of the Corporation.
The president shall preside at all meetings of the Board of Directors
and membership. Under the Board's direction, the president shall have
general supervision over the affairs of the Corporation and over the
other officers. The president shall sign all written contracts of the
Corporation. The president shall perform all such other duties as are
incident to this office.
Section 5.4. Vice-President.
The vice-president shall perform the duties specified in Section 5.3 of
this Article in the absence or disability of the president. In addition,
the vice-president shall perform duties and assignments which may from
time to time be delegated by the president or the Board.
Section 5.5. Secretary.
The secretary shall have the responsibility for providing that notices
required by these By-Laws be issued, and shall provide that minutes of
all meetings of the Board of Directors and membership be adequately
kept. The secretary shall have responsibility for all corporate books,
records and papers, any and all written contracts of the Corporation and
shall be custodian of the corporate seal. The secretary shall perform
all such other duties as are incident to his or her office.
Section 5.6. Vacancies.
Vacancies among elected and appointed officers occurring during the
annual terms thereof shall be filled by the Board of Directors.
Article VI Committees
Section 6.1. Standing and Special Committees.
The president shall, with the approval of the Board of Directors,
appoint such standing or special committees of such size as may be set
forth herein, or the president or the Board of Directors may deem
necessary to properly carry on the activities and effect the purposes of
the Corporation. Such committees shall perform as the president or the
Board of Directors may direct. Standing Committees shall continue in
existence until terminated by the Board. Special Committees shall exist
for a term as shall be specified in the creation resolution.
Section 6.2. Membership.
Members of all committees shall be nominated by the Executive Committee.
Each Committee shall consist of three (3) or more members with each
members serving for two (2) years unless earlier removed by the
president, or until a successor is chosen.
Section 6.3. Standing Committees.
The following responsibilities shall be duties of Standing Committees of
the Board:
1. Executive Committee.
The Executive Committee shall consist of all of the Officers
of the Corporation, and at the discretion of the Board
additional Board members may be appointed. During intervals
between meetings of the Board, the Executive Committee shall
have and may exercise all of the power of the Board in the
governance of the business and affairs of the Corporation.
Minutes of all Executive Committee meetings shall be distributed
to the Board of Directors.
2. Development
The Committee is responsible for securing external funds, writing
grants, and reviewing proposals submitted by members of the Corporation
and external agencies.
3. Technical
The Committee shall serve as the technical advisory committee for the
Board of Directors, recommending technical decisions to the Board. The
Chair of the Technical Committee shall be the Executive Director of the
Corporation.
4. Audit
The Committee shall review the services and fees of the Corporation, and
any independent auditors, financial statements, accounting practices and
adequacy of auditing and internal controls of the Corporation. The Chair
of the Audit Committee shall be the treasurer of the Corporation.
Section 6.4. Procedures, Meetings, and Quorum.
All Committees shall keep a record of their acts and proceedings and
these shall be posted to the Waynet, Inc. web site. Meetings shall be
held at the discretion of the Chair of the Committee; notice shall not
be necessary for each meeting. Any member of a Committee may request a
special meeting, and written notice of such special meeting shall be
distributed to each member of the Committee. The member of the Committee
shall act only as a Committee, and the individual member have no power
as such.
Article VII Contracts, Checks, Deposits, and Funds
Section 7.1. Contracts.
The Board of Directors may authorize any officer or officers, agent or
agents of the Corporation, in addition to the officers so authorized by
these By-Laws to enter into any contract or execute and deliver any
instrument in the name of and on behalf of the Corporation, and such
authority may be general or confined to specific instances.
Section 7.2. Checks, Drafts, etc.
All checks, drafts, or orders for payment of money, notes or other
evidences of indebtedness issued in the name of the Corporation, shall
be signed by such officer or officers, agent or agents of the
Corporation and in such manner as shall from time to time be determined
by resolution of the Board of Directors. Such instruments shall be
signed by the treasurer, and countersigned by the president or
vice-president of the Corporation. Alternately, the board may designate
a fiscal agent to perform these duties.
Section 7.3. Deposits.
All funds of the Corporation shall be deposited from time to time to the
credit of the Corporation in such banks, trust companies, or other
depositories as the Board of Directors may select.
Section 7.4. Gifts.
The Board of Directors may accept on behalf of the Corporation any
contribution, gift, bequest or device for the general purpose or for any
special purpose of the Corporation.
Article VIII Books and Records
Section 8.1. Books and Records.
The Corporation shall keep correct and complete books and records of
account and shall also keep minutes of the proceedings of members, Board
of Directors, and committees having any of the authority of the Board of
Directors, and shall keep at the principal office a record giving the
names and addresses of the members entitled to vote. All books and
records of the Corporation may be inspected by any members, or his agent
or attorney for any proper purpose at any reasonable time.
Section 8.2. Official Records.
All official documents of the Corporation including, but not limited to,
minutes, financial statements, notices of meetings, will be posted to
the Waynet, Inc., web site.
Article IX Fiscal Year
Section 9.1. Fiscal Year.
The fiscal year of the Corporation shall be the calendar year.
Article X Corporate Indemnification
Section 10.1. Indemnification.
To the extent not inconsistent with the law of the State of Indiana,
every person (and the heirs and personal representatives of such person)
who is or was a director or officer of the Corporation shall be
indemnified by the Corporation as provided in the Act.
Article XI Amendments to By-Laws
Section 11.1. Amendments.
These By-Laws may be amended by the affirmative vote of two-thirds of
the Board of Directors, provided that the text of the proposed
amendments shall have been sent to all Directors with the call of the
meeting at least ten (10) days in advance of such meeting.
Amended
11-09-2006
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